TenuVault Portal User Guide

This guide provides comprehensive documentation for using the TenuVault portal's features and interface. Learn how to navigate the portal, manage tenants, monitor backups, and utilize all available features effectively.

Table of Contents

• Portal Overview
• Dashboard
• Navigation Menu
• Managing Tenants
• Backup Management
• Viewing Reports
• User Settings
• Search and Filters
• Keyboard Shortcuts

  Portal Overview

  The TenuVault portal provides a centralized interface for managing all your Intune backup operations. Built with modern web technologies, it offers real-time monitoring, comprehensive reporting, and intuitive management tools.

  Portal Layout

  The portal uses a three-panel layout:

  1. Left Sidebar: Primary navigation menu

1. 1Main Content Area: Dynamic content based on selected feature
2. 1Top Header: User profile, notifications, and quick actions

   Browser Requirements

   For optimal experience, use:

• Chrome 90+ (recommended)
• Microsoft Edge 90+
• Firefox 88+
• Safari 14+

  Dashboard

  The dashboard is your command center, providing an at-a-glance view of your entire backup infrastructure.

  Health Overview Widget

  Located at the top of the dashboard, this widget shows:

  System Status Indicators

• Healthy: All systems operational, backups running on schedule
• Warning: Minor issues detected, requires attention
• Critical: Backup failures or system errors requiring immediate action

  Key Metrics

• Total Tenants: Number of Intune tenants being backed up
• Success Rate: Percentage of successful backups (last 30 days)
• Storage Used: Current storage consumption across all backups
• Last Backup: Timestamp of the most recent successful backup

  Tenant Cards

  Each managed tenant displays as a card showing:

  Card Header

• Tenant name and logo (if configured)
• Status indicator (Active/Inactive/Error)
• Quick action menu (⋮)

  Backup Information

• Next Backup: Countdown timer to next scheduled backup
• Last Backup: Time since last successful backup
• Backup Count: Total backups for this tenant
• Storage Size: Space used by this tenant's backups

  Quick Actions

Hover over a tenant card to reveal:

• Backup Now: Trigger immediate backup
• View History: See all backups for this tenant
• Configure: Access tenant settings
• View Details: Detailed tenant information

  Activity Feed

  The right panel shows recent activities:

  Activity Types

• Backup Completed: Successful backup operations
• Drift Detected: Configuration changes identified
• Backup Started: Currently running backups
• Backup Failed: Failed backup attempts
• User Actions: Configuration changes, restorations

  Activity Details

Each activity entry shows:

• Timestamp (relative and absolute)
• Tenant name
• Action type and description
• User who initiated (if applicable)
• Link to detailed view

  Performance Metrics

  Bottom dashboard section displays graphs:

  Backup Trend (7-Day)

• Line graph showing daily backup counts
• Success vs failure breakdown
• Hover for detailed numbers

  Storage Growth

• Area chart showing storage consumption over time
• Projected growth based on current rate
• Cost estimation display

  Policy Distribution

• Pie chart of backed-up policy types
• Click segments for filtered view
• Export data option

  Navigation Menu

  The left sidebar provides access to all portal features:

  Primary Navigation

  Dashboard

• Returns to main dashboard
• Shows notification badge for alerts

  Tenants

• List all configured tenants
• Add new tenants
• Bulk operations

  Backups

• View all backups across tenants
• Search and filter capabilities
• Bulk download options

  Reports

• Backup reports
• Drift analysis
• Compliance reports
• Custom report builder

  Drift Detection

• Configuration change monitoring
• Drift alerts and notifications
• Comparison tools

  Settings

• Portal configuration
• User management
• Notification settings
• Integration options

  Secondary Navigation

  Documentation

• Links to user guides
• Video tutorials
• API documentation

  Support

• Submit support tickets
• Community forum
• System status page

  Managing Tenants

  The Tenants section is where you configure and manage your Intune environments.

  Tenant List View

  Table Columns

• Tenant Name: Display name for the tenant
• Tenant ID: Azure AD tenant identifier
• Status: Current operational status
• Last Backup: Most recent backup timestamp
• Next Backup: Scheduled backup time
• Storage: Space used by tenant
• Actions: Management options

  Bulk Operations

Select multiple tenants to:

• Trigger simultaneous backups
• Update settings in bulk
• Export tenant configurations
• Delete multiple tenants

  Adding a New Tenant

  Click + Add Tenant to open the configuration wizard:

  Step 1: Basic Information

• Display Name: Friendly name for identification
• Tenant ID: Azure AD tenant GUID
• Description: Optional notes about the tenant
• Tags: Labels for organization (Production, Test, etc.)

  Step 2: Authentication

• Authentication Method:

- Managed Identity (recommended) - Service Principal - Certificate-based

• Credentials: Based on selected method
• Test Connection: Validate before proceeding

  Step 3: Backup Scope

Select what to include in backups:

• Device Configuration Policies
• Compliance Policies
• App Protection Policies
• App Configuration Policies
• Conditional Access Policies
• Windows Autopilot Profiles
• Enrollment Restrictions
• Administrative Templates
• Security Baselines
• Scripts and Remediations

  Step 4: Schedule

• Frequency: Hourly, Daily, Weekly, Monthly
• Time: Specific time for daily/weekly
• Time Zone: Tenant's local timezone
• Enable Immediately: Start backing up right away

  Editing Tenant Configuration

  Click on a tenant name to access detailed settings:

  Information Tab

• Update display name and description
• Modify tags
• View tenant metadata
• Connection health status

  Authentication Tab

• Update credentials
• Rotate secrets
• Test current authentication
• View permission status

  Backup Configuration Tab

• Modify included policy types
• Adjust backup scope
• Configure exclusions
• Set custom filters

  Schedule Tab

• Change backup frequency
• Update execution time
• Enable/disable schedule
• View execution history

  Advanced Tab

• Retention settings
• Storage optimization
• Encryption options
• API throttling controls

  Backup Management

  The Backups section provides comprehensive backup operation management.

  Backup List

  Default View

Shows all backups with:

• Backup ID and timestamp
• Tenant name
• Status (Success/Failed/In Progress)
• Duration
• Size
• Policy count

  Filtering Options

• Date Range: Last 24h, 7d, 30d, custom
• Tenant: Single or multiple selection
• Status: Success, Failed, In Progress
• Size: Small (<10MB), Medium, Large (>100MB)

  Sorting Options

• Date (newest/oldest first)
• Size (largest/smallest)
• Duration (longest/shortest)
• Tenant name (A-Z/Z-A)

  Backup Details

  Click on any backup to view:

  Summary Section

• Start and end time
• Total duration
• Policies backed up
• Total size
• Compression ratio

  Policy Breakdown

Table showing:

• Policy type
• Count
• Size
• Processing time
• Status per type

  Files Generated

• List of backup files
• Individual file sizes
• Download links
• Checksums for verification

  Execution Log

• Detailed operation log
• Timestamp for each action
• Any warnings or errors
• API calls made

  Manual Backup Operations

  Triggering Manual Backup

1. 1Navigate to tenant or backup section
2. 1Click Backup Now button
3. 1Select backup options:

- Full backup (all policies) - Selective backup (choose types) - Incremental (changes only)

1. 1Confirm and start

   Monitoring Progress

During backup execution:

• Real-time progress bar
• Current operation display
• Policy count tracker
• Estimated time remaining
• Cancel option available

  Backup Validation

  Automatic Validation

Each backup undergoes:

• Integrity check
• Completeness verification
• Format validation
• Encryption verification

  Manual Validation

• Click Validate on any backup
• Runs comprehensive checks
• Generates validation report
• Identifies any issues

  Viewing Reports

  TenuVault provides extensive reporting capabilities for compliance and analysis.

  Report Types

  Backup Summary Report

• Coverage statistics
• Success/failure trends
• Storage utilization
• Cost analysis
• Generated daily/weekly/monthly

  Compliance Report

• Policy coverage percentages
• Backup frequency compliance
• Retention policy adherence
• Missing backup identification

  Drift Report

• Configuration changes over time
• Unauthorized modifications
• Policy evolution tracking
• Change frequency analysis

  Executive Dashboard

• High-level KPIs
• Trend visualizations
• Risk indicators
• Cost projections

  Creating Custom Reports

  Report Builder

1. 1Click New Report
2. 1Select data sources:

- Backup metadata - Tenant information - Storage metrics - Drift detection results

3. Choose visualizations: - Tables - Charts (line, bar, pie) - Heatmaps - Timelines

4. Apply filters: - Date ranges - Tenants - Policy types - Status filters

5. Schedule delivery: - One-time - Recurring (daily/weekly/monthly) - Email recipients - Format (PDF/Excel/CSV)

Exporting Reports

Export Formats

• PDF: Formatted for printing/sharing
• Excel: Full data with multiple sheets
• CSV: Raw data for analysis
• JSON: For programmatic processing

  Export Options

• Include visualizations
• Add executive summary
• Append raw data
• Custom branding

  User Settings

  Personalize your portal experience through the Settings menu.

  Profile Settings

  Personal Information

• Display name
• Email address
• Phone number (for SMS alerts)
• Profile picture
• Time zone preference

  Preferences

• Theme: Light/Dark/Auto
• Language: English, Spanish, French, German
• Date Format: MM/DD/YYYY or DD/MM/YYYY
• Time Format: 12-hour or 24-hour
• Dashboard Layout: Compact/Standard/Expanded

  Notification Settings

  Email Notifications

Configure when to receive emails:

• Backup failures
• Drift detection alerts
• Storage warnings (>80% quota)
• Weekly summary reports
• System maintenance notices

  In-Portal Notifications

• Show desktop notifications
• Sound alerts for critical events
• Pop-up duration settings
• Notification history retention

  Security Settings

  Two-Factor Authentication

• Enable/disable 2FA
• Configure authenticator app
• Backup codes generation
• Trusted devices management

  Session Management

• Auto-logout timer
• Remember me duration
• Active sessions view
• Revoke other sessions

  API Access

• Generate API tokens
• Manage token permissions
• View API usage statistics
• Revoke existing tokens

  Integration Settings

  Webhook Configuration

• Add webhook endpoints
• Select trigger events
• Configure retry logic
• Test webhook connectivity

  SIEM Integration

• Syslog forwarding
• Event streaming setup
• Format configuration
• Filter rules

  Search and Filters

  TenuVault includes powerful search capabilities across all sections.

  Global Search

  Located in the top header:

• Press / to focus search
• Search across all entities
• Real-time suggestions
• Recent searches saved

  Search Syntax

• Exact match: "device configuration"
• Wildcard: auto* (matches autopilot, automation)
• Exclusion: backup -failed
• Date range: created:2024-01-01..2024-01-31

  Advanced Filters

  Available in list views:

  Filter Builder

• Combine multiple conditions
• AND/OR logic operators
• Save filter combinations
• Share filters with team

  Quick Filters

Pre-built filters for common needs:

• Failed backups last 24h
• Large backups (>100MB)
• Tenants without recent backup
• Policies with drift

  Saved Views

  Create custom views:

1. 1Apply desired filters
2. 1Click Save View
3. 1Name the view
4. 1Set as default (optional)
5. 1Share with team (optional)

   Keyboard Shortcuts

   Navigate efficiently with keyboard shortcuts:

   Global Shortcuts

• / - Focus search
• g d - Go to dashboard
• g t - Go to tenants
• g b - Go to backups
• g r - Go to reports
• ? - Show shortcuts help

  List Navigation

• j - Next item
• k - Previous item
• x - Select item
• Shift+x - Select range
• Enter - Open item

  Actions

• n - New (tenant/report)
• e - Edit selected
• d - Delete selected
• r - Refresh current view
• Cmd/Ctrl+s - Save changes

  Quick Actions

• b - Trigger backup
• v - Validate backup
• f - Toggle filters
• Esc - Close dialog/cancel

  Tips and Best Practices

  Performance Optimization

• Use filters to reduce data load
• Schedule reports during off-hours
• Archive old backups regularly
• Enable pagination for large lists

  Effective Monitoring

• Set up dashboard widgets for KPIs
• Configure alerts for critical events
• Review activity feed daily
• Check drift reports weekly

  Organization

• Use consistent naming conventions
• Tag tenants appropriately
• Create saved views for teams
• Document custom configurations

  Getting Help

  In-Portal Help

• Click ? icon for contextual help
• Hover over info icons for tooltips
• Check status bar for tips

  Resources

• Documentation Hub
• Video Tutorials
• Community Forum
• API Reference

  Support

• In-portal chat support
• Email: support@tenuvault.com
• Emergency hotline for critical issues

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  For deployment instructions, see the Onboarding Guide. For backup operations, refer to the Backup & Recovery Guide.